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Developed in a Practice for your Practice

AutoPrax is software that is committed to optimising your practice’s performance by providing the cloud software and flexible server setup methods that support your practice needs, appreciably reducing daily tasks and time, while at the same time collecting secure and anonymous data that will be utilised to the advantage of the profession, and ultimately the practitioner and patient.

REASONS TO CONSIDER AUTOPRAX

EVERYTHING IS AUTOMATED AS FAR AS POSSIBLE
IT IS A FULL ACCOUNTING SOFTWARE PACKAGE
ONLINE AND OFFLINE CAPABILITIES
DEBTOR AND CREDITOR CONTROL
INVENTORY MANAGEMENT
MAINTAIN YOUR OWN WEBSITE
TARIFFS UPDATED AUTOMATICALLY AND WEEKLY
EASY TRANSITION FROM YOUR OLD SYSTEM
ACCURATE ANONYMOUS DATA COLLECTION AT ITS SOURCE
DEVELOPED AND TESTED IN OPHTHALMOLOGY PRACTICES
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Simple, Fast, Accurate

APPOINTMENT

  • Automated SMS appointment reminders from templates
  • Multiple views of the calendar with color icon indicators
  • Book new consultations or view a list of appointments for the day

ARRIVAL

  • Built in photo capturing ability eliminates the needs for third party software
  • Google map address locator to accurately indicate addresses
  • Drastically reduce the time a patient spends at reception

VERIFICATION

  • Validate information directly from the patient's funder in realtime
  • Autocomplete fields to minimise human errors
  • Accurate data capturing at the source reduces effort when following up on accounts

Effective, Responsive, Informative

CONSULTATION

  • See instant alerts, reminders or chat messages prior to a consultation
  • Easily retrieve, scan or add clinical notes for a patient
  • Consult with the piece of mind knowing the account data is correct

TRANSACTION

  • Create invoices quickly and easily with predefined templates
  • Weekly updated tariff prices ensure invoicing is accurate
  • Easily transfer totals between patient and funder

SWITCH

  • Live switching for immediate results per invoice line
  • Know what a patient is liable for before they walk out the door
  • Flag invoices for an effective follow-up process with funders and account holders

Modifiers Applied, Payments Automated

MODIFIERS AND CONTRACTS

  • The system automatically detects when modifiers should be applied
  • Global fees and contracts are automatically detected and inserted
  • Diagnoses made easy with ICD-10 coding guidelines

CORRECTIONS

  • Possibility to cancel, reverse, credit note, discount or shift invoices easily
  • Constant balance checking ensures errors are kept to a minimum
  • Unallocate and reallocate payments

ELECTRONIC REMITTANCE

  • Receive electronic remittance automatically to allocate funder payments
  • Cash receipts at reception processed and allocated with one action
  • Possibility to allocate payments automatically or manually per line
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Reports and Dashboards

AutoPrax was developed with an ophthalmologist with more than 25 years  of private practice experience being the team leader of the development team.  The development team further consists of a chartered accountant, three industrial engineers, three software engineers and the input from two lawyers to ensure compliance with the legal aspects arising from POPIA and SARS legislation.  No stone was left unturned when it comes to the availablility of financial reports in the software package.  A great number of reports are available for download in either excel format or as PDFs.  These reports were handed to professional auditors for final checks and we are happy to report that all our reports got the nod.  This gives you as final user of the system the peace of mind that you may transact without worrying about uncomfortable queries from the tax man.

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How Much Does It Cost?

Software as a Service

The Software as a service option is mostly aimed at young practitioners who are starting a new practice and are not producing as many invoices as an established practice. This option is also usefull for established practices during their onboarding phase should they elect to use the program for new appointments only, while the old software system gradually phases out.  We recommend this option for any practitioner who will in all likelihood create less than 150 invoices per month.
 

Fixed Monthly Subscription

We recommend this option for practices that continuously bill more than an average of 150 invoices per month. Switching, famchecks, ERAs, SMSes and emails are still calculated by the amount of times they are used per month. Switches that fail, or switches that are reversed and resubmitted remain uncharged.

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